1. How do I participate in this project as a doctor, specialist trainee or consultant/attending?
- Please register your interest at email@example.com to participate, giving your full name, hospital, grade and details of a local lead consultant.
- To be able to collect data for this project you will need to have access to endoscopy clinics or do regular cystoscopies in endoscopy clinics that manage patients who are referred with suspected urinary tract cancer. The data should be collected prospectively, preferably during the patient consultation to capture all the data. The questions asked are part of a normal history taking and examination that would be routinely performed for such patients. You will also be required to upload data about the investigation findings such as cystoscopy and imaging.
- The project will need to be registered as a service evaluation with your local audit / R&D department. Some departments will provide registration numbers; others will provide written confirmation of registration. We require you to forward us the registration number or email / documentation confirming registration / approval for you to carry out the project at your site.
- We will provide a ‘Service evaluation registration’ document that can be downloaded, which you can use as an aid in filling out your local forms to register the project.
- For UK trainees this work should fulfill your annual ARCP training program requirements of completing an audit/service evaluation. Collaborative authorship also now fulfills some of the academic requirements for CCT.
- For non-UK trainees this project may be used as evidence for your professional development in any upcoming appraisals and as evidence of authorship on work when published.
2. Can I take part if I am a medical student?
- Yes, your participation would be ideal if you can get access to cystoscopy clinics where you can enter data on the database on a computer whilst a urology doctor is taking a history, examining the patient and performing the cystoscopy. Your presence can really help the doctor in the clinic out if you can enter data whilst they focus on the clinical assessment. You can also enter the follow up data of the patient’s investigations / TURBTs / pathology several months later.
- You will need to identify a urology doctor to help supervise you and will also need to register this project with the hospital’s audit department prior to any data collection.
- We can help point out if a particular site is registered already and can put you in touch with local doctors in this case.
- If you local site is not already involved, do not worry, we would love to hear from you and we can give you advice on how to best approach your local Urology team and can email them to get them and you involved.
3. How is the data collected?
- When you register for IDENTIFY a login and password will be sent out for a secure, robust and approved online Redcap database onto which all data should be entered. The link for the online database is: https://redcap.slms.ucl.ac.uk/ (Please note that we will notify you when this is active)
- No patient identifiers are recorded in the online database but you should keep a key on your local secured NHS / hospital network, which allows you to identify which patients you have entered data for should you need to. This is also required for any information inputted at a later date for follow-up purposes. Local IT governance and security procedures should be followed.
4. How long will this project take me and how many patients’ data will I need?
- This will largely depend on how often your centre performs endoscopy clinics for cancer-suspected patients.
- We will require, as a minimum, data from 50 patients for each centre. We recognise that some high volume centres will be able to enter data for 50 patients in a few weeks whereas others might take 6 weeks or more. For high-volume centres, we recommend that you collect data for more than 50 patients. The more patients a particular author enters data for, the closer to the start of the collaborative authorship list they will appear. The highest recruiting individuals and centres will also be invited on to the manuscript writing panel and will be given preference to submit and present the work for the whole study at international conferences with an excellent chance of winning prizes.
- In the pilot it took on average 4-6 weeks to complete initial data collection for those hospitals with 1 or 2 endoscopy clinics per week.
- Following the end of the initial data collection period (approximately 6-10 weeks later), we would require you input results for any further imaging/histology or follow up for the small number of patients who this is applicable to, and upload this. It is important therefore to keep a local patient identifier record to be able to input this data into the anonymised online tool.
- There will be plenty of time for data collection, which will run from December 2017 to December 2018.
5. How do I get authorship on the paper? How much recognition will I get for my work?
- All investigators who submit the minimum required data for their site will be included in the authors/collaborator list. We intend for all authors/collaborators to be PubMed Index searchable.
- You can work together with other people at your site to help collect data. 2 people from one site can be named authors for the first 50 patients that are submitted. If more than 2 authors want to contribute, an further 25 records per extra author is required.
- A supervising consultant from each site will also go on the collaborative authorship list.
- A main authorship line will be made of investigators who have been involved in the protocol design, statistical analysis, peer-review, and manuscript creation. The more work that authors have put in, the higher the level/position they will be placed in.
- In some cases, journals have specific styles in which the authors are listed in a slightly different manner than above but it is our intention to follow the above policy wherever possible. If there are any changes to the planned policy, authors will be informed.
- Lead trainee – Mr Sinan Khadouri
- Key committee members – Mr Matt Jeffries, Mr Taimur Shah, Mr Arjun Nambiar, Mr Kenneth MacKenzie, Mr Kevin Gallagher, Mr Eric Edison, Miss Eleanor Zimmermann, Mr Chuanyu Gao, Ms Lynsey Williams, Mr Sacha Moore.
- Key project supervisors – Mr John McGrath (BAUS Academic Section President, Consultant Urological Surgeon (Royal Devon and Exeter NHS Trust, Honorary Senior Lecturer (University of Exeter Medical School, Cancer Lead – SW NHS Genomic Medicine Centre) & Mr Veeru Kasivisvanathan (BURST Co-chair, NIHR Doctoral Fellow and Urology SpR University College London & UCLH, BAUS Academic Section Committee)
- BURST advisors – Professor Mark Emberton, Professor Hashim Ahmed, Mr Ben Challacombe, Professor Robert Pickard